Administration Assistant

JOB DESCRIPTION


Company: White Young Green
Division: Group Support Services
Location: Leeds
Status: Permanent
Job Title: Administration Assistant
Salary: £10,500 - £11,000
Vacancy Number: VAC-11058


Company Information

White Young Green Consulting enjoys a reputation as one of the country’s leading consultants to the built, natural and social environment, employing in excess of 1800 people within a diverse geographical spread throughout UK and Europe. We are a fast growing and progressive organisation operating within all of the mainstream engineering disciplines which puts us in the unique position of having an order book extending to the year 2007. The stability and growth of the company has attracted the very best engineers with the promise of progressing and expanding their careers.


Role (Job details, purpose, responsibility etc)

The Administration Assistant will report primarily to the Marketing Administration department, however they will provide support for the Marketing Development and Group IT Department on a regular basis.

General Duties

Receiving telephone calls, assisting the caller with queries and routing messages as required

Departmental internal and outgoing post service

Providing departmental reprographics service. Binding documents to be distributed at board level

Typing of routine correspondence as required

Maintenance of manual and computerised filing systems

Collating corporate marketing literature to be sent out to external contacts through the web enquiry system

Assisting with the distribution of internal communications such as pay slip flyers and any internal marketing campaigns

Ordering and maintaining of stationery stocks. This may also encompass assisting with the ordering of stationery for offices throughout the UK

Producing packs of corporate branded goods for corporate golf events. Assisting with the organisation of display materials for exhibitions throughout the group

General office housekeeping, maintaining meeting room area and ordering of supplies for drinks machine

Document maintenance to sections of the corporate intranet

Maintaining photographic records and managing the photograph database

Assisting with distribution of press monitoring


Key Competencies

Skills:

Good knowledge of Microsoft Office applications and a good telephone manner is desirable.


Qualifications:

Good GCSE grades. GNVQ / NVQ or A-level qualifications desirable.

Personal Qualities:

The ability to work as a member of a busy team, sometimes under pressure, is essential. Applicants should have a “can do” attitude and pleasant manner.


Experience:

Experience of working in an office environment is desirable.


Agency/Employer: Ocean Bridge Associates Ltd
Town or City: Leeds
Location: West Yorkshire
Sector: Administration
Related Job Titles: Not stated
Permanent/Contract: Permanent, Full time
Experience: 0 years
Date: 09-11-2005
Salary: Not specified

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