Secretary/Administrator

JOB DESCRIPTION


Company: White Young Green
Division: Group Services
Location: Leeds - Headingley
Status: Permanent Part-time (Monday-Friday 5 hours a day possibly
more to cover holiday and sickness)
Job Title: Secretary/Administrator
Salary: Negotiable (Dependant on experience)
Vacancy Number: VAC-11062


Company Information

White Young Green Consulting enjoys a reputation as one of the country’s leading consultants to the built, natural and social environment, employing in excess of 1800 people within a diverse geographical spread throughout UK and Europe. We are a fast growing and progressive organisation operating within all of the mainstream engineering disciplines which puts us in the unique position of having an order book extending to the year 2007. The stability and growth of the company has attracted the very best engineers with the promise of progressing and expanding their careers.


Role (Job details, purpose, responsibility etc)

The role is to primarily provide first rate admin support to the Director of Engineering’s PA. Secretarial support will also be needed, as and when required (To cover sick and annual leave). The candidate will therefore require a certain amount of flexibility.

Duties will include:

• Daily Management of OJEC Notices - these are the emails that come in from the European Information System, which are then opened up, stored in Outlook and printed of for the Director to mark up and advise as to their distribution.

• Occasional Secretarial Support to the PA – involving typing up of correspondence, answering the phone, management of incoming and outgoing correspondence and general office duties.


Key Competencies

Skills:
• Excellent knowledge of Outlook
• Typing skills (45 wpm)
• Excellent organizational and time management skills are essential
• Typing and formatting skills in Word
• Excellent telephone manner
• Flexibility and the ability to work under pressure


Personal Qualities:
The ideal candidate will have a polite and professional manner and will be able to work in a small team of 3.


Experience:
• Previous secretarial experience essential (At least 1 year)
• Previous experience of dealing with tender documents would be an advantage – but not essential


Agency/Employer: Ocean Bridge Associates Ltd
Town or City: Leeds
Location: West Yorkshire
Sector: Administration
Related Job Titles: Not stated
Permanent/Contract: Permanent, Part time
Experience: 1 years
Date: 11-11-2005
Salary: Not specified

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